Admissions & Enrollment Process

I. Tour

The best way to get to know the “aliveness” of our school is to come for a tour. Monthly Open Houses typically take place the second Tuesday of the month during the school year. Starting at 9am with a cup of tea in the lower school library (the original school building, a classic Berkshires timber frame barn), Admissions Director Robyn Coe will lead parents through the grades, visiting classes in session, touring art studios and discussing our exciting and effective Waldorf curriculum. Families interested in the early childhood program for children ages two years and nine months through six may also tour the Early Childhood building.
Please note: the school tour is designed for adults. We will be moving quickly though many transitions, so we look forward to meeting your children in the next phase of the admissions process.
Summer tours are available by appointment. Please call Robyn Coe to arrange at (413)528-4015 x. 106.

II. Application

To apply for Early Childhood (Nursery or Kindergarten) classes, please submit:

  • Completed application
  • Non-refundable application fee of $50 per student
  • Teacher’s Reference for students with prior school
    experience

To apply to a class in the Elementary or Middle School, please submit:

  • Completed application
  • Non-refundable application fee of $50 per student
  • Copies of student’s previous reports or grades
  • Teacher’s Reference for transfer students
  • Signed Transcript Release form for previous school(s)

All admissions forms are available on gbrss.org under the “Admissions” Tab, in “Download Forms.” Financial aid is awarded on the basis of need, once a child has been accepted.

III. Interview and Visit

As soon as all of the above materials have been received and reviewed, for Nursery and Kindergarten programs, the class teacher will call the family to arrange an interview. Teachers will meet with both child and parents in one of our early childhood classrooms.

For grade 1, faculty will arrange an assessment and interview for the student with the class teacher, and a separate meeting between parents and teacher.

For children entering grades 2-8 in the Lower School, the class teacher will meet with the child and parents, and may request that the student spend two consecutive days in the classroom.  Following the visit, if the class teacher would like to move forward with the application, s/he will arrange a followup interview with the parent(s).

IV. Enrollment considerations are based on:
  1. Our school’s suitability for the child’s age, ability and special educational needs.
  2. Whether the acceptance of the applicant is compatible with the efficient education of the children already placed in the school.
  3. Whether we have the resources to meet the student’s needs.  Children who are not doing well in other schools may flourish in our school, but there are learning and disciplinary problems that are beyond our scope. We aim to maintain a healthy constellation of pupils in each class. In some cases, children may be accepted on a trial basis. Initially, a child joining a class may need extra tutoring in certain areas, such as foreign languages.
  4. Although we especially welcome pupils from other Waldorf schools, the normal admissions policies still apply.
V. Enrollment

Once the interview or visit has occurred, the family will receive a letter notifying them of their child’s acceptance. At this time, they will also receive a link to complete enrollment forms via TADS online, including:

  • Tuition contract
  • School health form and immunization record/waiver
  • Student Permission form

Parents may sign the contract, select payment options and choose to make the enrollment deposit online in TADS. The $500 non-refundable enrollment deposit reserves your child’s place in the class, and is applied to the cost of tuition for the year.  It is refundable for tuition assistance applicants who are unable to attend the school because of financial hardship.

To register for Parent-Child classes, visit “Parent-Child Garden” under the Curriculum Tab, or http://gbrss.org/curriculum/parent-child-garden

For High School Admissions at our affilliated Berkshire Waldorf High School (Stockbridge, MA), contact Admissions Director Tracy Fernbacher at (413)298-3800 or admissions@waldorfhigh.org

For further information, contact Robyn Coe, Director of Admissions, (413)528-4015 ext. 106, email: admissions@gbrss.org.